Who we are

Our website address is: http://www.gohr.co.uk.

This is the privacy notice of Go HR Ltd (thereafter referred to as Go HR). We are a company registered in England and Wales, UK. Company number 09128378.

Our registered office is Mulberry House, Ilmington Road, Armscote, Stratford upon Avon, Warwickshire.  CV37 8DH.

 

  1. Introduction

Go HR is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal data when you engage with our services. We comply with the UK General Data Protection Regulation (UK GDPR) and other applicable data protection laws.

 

  1. Who We Are

Go HR Ltd provides services to HR consultancies, including [list of services, e.g., software solutions, data management, payroll processing. We act as both a data controller and a data processor, depending on the nature of our relationship with you.

 

  1. Who this privacy notice applies to
  1. Individuals that are working with us when we conduct work on a client’s behalf within a client’s organisation or in collaboration with us on behalf of our client and are employed by a third-party which Go HR does not control.
  2. Individuals we discover through our marketing activities as employees of prospective customers, or employees of existing customers when we know there is a renewal due for a particular product or service we offer.
  3. Any individuals that make ad hoc contact with us for any reason, for example making unsolicited requests for information.
  4. Employees and associates of organisations that supply services to Go HR.
  5. Individuals who are considering taking a role with us as either a full-time, part-time or work-experience member of Go HR staff whilst we conduct recruitment activities.
  6. Users of our website.

Go HR will be the data controller for all individuals (under GDPR an individual/person is known as a data subject) apart from when we are working under contract for a client. In that scenario we are the data processor for our client, who are the data controller.

 

  1. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Contact Information: Name, email address, phone number, and postal address.
  • Employment Information: CVs, employment history, references, qualifications, skills, and other job-related data (when processing on behalf of HR consultancies).
  • Identification Data: National Insurance number, date of birth, and other government-issued identification numbers.
  • Financial Data: Bank account details, salary information, and other compensation-related information.
  • Technical Data: IP addresses, browser type, and information collected through cookies and similar technologies.
  • Communication Data: Records of your communications with us, including emails and phone calls.

 

 

  1. How We Collect Your Personal Data

We collect personal data through various means:

  • Directly from You: When you fill out forms, provide information to us, or communicate with us.
  • From Clients: When we process data on behalf of Clients as part of our service provision.
  • Automatically: Through your interactions with our website and online platforms, using cookies and similar technologies.

 

  1. How We Use Your Personal Data

We use your personal data for the following purposes:

  • Service Provision: To deliver our services to Clients, including software solutions, employee documentation processing, and data management.
  • Compliance: To comply with legal obligations, such as employment laws and regulatory requirements.
  • Improvement of Services: To improve our products and services based on your feedback and usage patterns.
  • Communication: To respond to your inquiries, provide customer support, and keep you informed about our services.
  • Security: To ensure the security of our systems and to prevent fraud.

 

  1. Legal Basis for Processing

We process your personal data on the following legal bases:

  • Performance of a Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
  • Legal Obligation: Where processing is necessary to comply with a legal obligation to which we are subject.
  • Legitimate Interests: Where processing is necessary for our legitimate interests, such as improving our services, ensuring security, and managing our business relationships.
  • Consent: Where you have provided explicit consent for specific processing activities.

 

  1. Sharing Your Personal Data

We may share your personal data with:

  • Your employer, our client: When acting as a data processor, we share data with the Client that engage our services.
  • Service Providers: Third-party providers who perform services on our behalf, such as IT support, data hosting, and payment processing.
  • Legal and Regulatory Authorities: Where required by law or to protect our rights or the rights of others.
  • Other Third Parties: With your consent or where necessary to fulfil our contractual obligations.

 

  1. International Data Transfers

Your personal data may be transferred to and processed in countries outside the UK. We ensure that appropriate safeguards, such as Standard Contractual Clauses (SCCs), are in place to protect your data during such transfers.

 

  1. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal, regulatory, or internal policy requirements. After this period, your data will be securely deleted or anonymised.

 

  1. Your Rights

You have the following rights regarding your personal data:

  • Right to Access: You can request copies of the personal data we hold about you.
  • Right to Rectification: You can request correction of inaccurate or incomplete data.
  • Right to Erasure: You can request deletion of your data under certain conditions.
  • Right to Restrict Processing: You can request that we limit the processing of your data in certain circumstances.
  • Right to Data Portability: You can request that we provide your data in a structured, commonly used, and machine-readable format.
  • Right to Object: You can object to the processing of your data where we rely on legitimate interests.
  • Right to Withdraw Consent: If we process your data based on consent, you can withdraw your consent at any time.

To exercise any of these rights, please contact us using the details in the “Contact Us” section below.

 

  1. Security of Your Personal Data

We implement appropriate technical and organisational measures to safeguard your personal data from unauthorized access, loss, or misuse. These measures include encryption, access controls, and regular security assessments.

 

  1. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience and collect information about your usage.

 

  1. Updates to This Privacy Notice

We may update this Privacy Notice from time to time. Any changes will be posted on our website with the updated effective date. We encourage you to review this notice periodically.

 

  1. Contact Us

If you have any questions or concerns about this Privacy Notice or how we handle your personal data, please contact us at:

Go HR Ltd

Mulberry House, Ilmington Road, Armscote, Stratford Upon Avon, Warwickshire, CV37 8DH

Email – Info@gohr.co.uk

Telephone – 01628 702018

 

  1. Complaints

If you are dissatisfied with our response to any data protection issue, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection.

Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire, SK9 5AF
Phone: 0303 123 1113
Website: https://ico.org.uk